Last rev 11/16/2009
The twelve State Associations that make up US Youth Soccer Region III have agreed to and adopted an e-Travel Notification process for teams wishing to travel to tournaments or friendly games within the Region. South Texas Youth Soccer has opted to adopt and apply the e-Travel Notification process to all travel within the United States (including Alaska and Hawaii).
As in the past, the State Office Staff will not verify the information submitted prior to the travel occurring and it is the responsibility of the team, coach, and manager to comply with the rules and guidelines of South Texas Youth Soccer, US Youth Soccer, the US Soccer Federation, or those of the State Association or tournament to which you are traveling. Failure to comply with the published rules and guidelines may result in sanctions, fines or both being assessed to the team, players and/or team officials.
All e-Travel notifications / requests must be processed through the Affinity program. An individual designated on the roster as a coach or manager has access to their team data with their login and password set up on their application. If for some reason, a coach or manager does not have a login, one can be set up for them by the Club or Association Registrar or the State Office.
Teams traveling to US Youth Soccer State Association sanctioned tournaments and events outside of South Texas must submit a travel request or travel notification via the e-Travel process and receive the e-mail approval prior to the date of travel and have the following documents with them and available for inspection at check-in:
- e-Travel generated USYS Travel Application or Region III Travel Notification
- e-Travel generated Travel Request/Roster
- Player Cards / Coach Cards
- Medical Release Forms as required by the host event
- Any other documents or forms required by the host event
Important Notes:
The e-Travel Notification process is not applicable for travel to non-US Youth Soccer (USYS) sanctioned tournaments or events such as US Club, AYSO, SAY, etc. STYSA provided liability and player accident insurance is not in effect for teams, players, or coaches traveling to or participating in non-USYS sanctioned tournaments, games, or events. It is the responsibility of the Coach or Manager to advise the players and their parents that STYSA insurance is not in effect for these types of tournaments, games, or events.
The e-Travel Notification process is not applicable for travel outside of the United States (including to Canada and Mexico). All travel outside of the United States requires that the standard Application for Foreign Travel be submitted to the State Office at least 6 weeks prior to the date of departure to allow sufficient time for processing and receiving approval from the US Soccer Federation.
Note: The US Soccer Federation does NOT notify the State Office when, or if, a request for foreign travel is approved or denied and it is the responsibility of the Coach or Manager to follow-up and make sure that they have all the proper approvals in hand prior to leaving the country.
Questions or comments should be directed to the State Office at 512 272-4553.
